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Research Administrator 2

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Stanford, CA
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Job Description:

Stanford University

Research Administrator 2

Job Number: 77531

Stanford University is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

Duties include:

Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

Develop, prepare, and finalize project budgets, and provide budget justification.

Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

Be the primary contact for the Research Management Group Office and the Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

Manage the Quarterly Certification and the Annual Payroll Certification Process

Develop and communicate reports supporting project status; create effective forecasting and decision aides.

Participate in contract closeout process; submit final reports and certificates.

Compile information and documents needed for audit inquiries.

Understand, apply, and advise on university and government policies for projects.

Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

Participate in and contribute to process improvements. Lead other staff in group projects

May participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned

About the Department of Pathology

Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals.

For more information about the department visit ****

About the Position

As a Research Administrator in the Department of Pathology at Stanford University, you will review and reconcile accounting transactions and supporting documents for accuracy, authorizations and compliance. You will prepare reports to the Department's faculty and staff members in a dynamic work environment. In addition, you will provide recommendations to the Department for streamlining processes and assist with testing and implementing the procedures. You are expected to work independently and with minimal supervision while maintaining adherence to deadlines and compliance procedures. You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and exceptional analytical and problem-solving skills. In addition to having a can-do attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.


Familiar with Oracle, ReportMart3, Business Objects and other Stanford systems. Three or more years of sponsored project administration.


Bachelor's degree and three years of job related experience, or combination of education and experience.


Basic knowledge of governmental regulations.

Ability to understand, interpret, and communicate policies and procedures.

Excellent oral, written, and communication skills.

Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

Strong accounting skills; knowledge of accounting principles.

Ability to complete Cardinal Curriculum I and II within first year in role.

Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

Competency in project management.

Extreme attention to detail.

Ability to work well independently, but also to seek or offer assistance when needed.

Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

Excellent time management and organizational skills.


Cardinal Curriculum I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential would be an advantage


Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Routine extended hours during peak and busy times; travel to school/unit sites across the University.

Job: Finance

Location: School of Medicine

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: ****

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright 2017 Inc. All rights reserved.



Company info

Stanford University.
Website :

Company Profile
In 1876, former California Governor Leland Stanford purchased 650 acres of Rancho San Francisquito for a country home and began the development of his famous Palo Alto Stock Farm. He later bought adjoining properties totaling more than 8,000 acres. The little town that was beginning to emerge near the land took the name Palo Alto (tall tree) after a giant California redwood on the bank of San Francisquito Creek. The tree itself is still there and would later become the university's symbol and centerpiece of its official seal.

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