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Job Details

Assistant Director Research Partnerships and Contracts Management

Company name
University of Washington, Bothell

Salary is commensurate with ed

Seattle, WA, United States

Employment Type

Manager, Contract Management, Research, Legal, Education

Posted on
Jul 05, 2022

Valid Through
Oct 18, 2022



First Shift


As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington’s Office of Sponsored Programs (OSP) has an outstanding opportunity for an Assistant Director, Research Partnerships and Contracts Management. OSP facilitates over $1.8 billion annually in sponsored project awards.

The values of diversity, equity and inclusion are integral to the success of our research enterprise and are embedded in the culture of who we are as an institution and employer. We create progressive change honoring the unique and diverse perspectives in the Office of Research and the UW research community. We strengthen our commitment to the core values of diversity, equity, and inclusion by fostering an environment of authenticity in support of our mission to provide an equitable and accessible community to all. Read more here:

Position Complexities

The position is instrumental in strengthening the partnership with faculty and central offices related to the industrial sponsored program portfolio, facilitating research funding opportunities through the contracting negotiation and management process, ensuring ease of workflow and handling of contracts, office-wide, and overseeing the professional growth and expertise of OSP Team members involved in contract handling.

Position Dimensions and Impact to the University

This position is expected to work closely with partner offices, such as Corporate & Foundation Relations and CoMotion (technology transfer), to advise on and participate in the contracting portion of research relationships.

Duties & Responsibilities

Sponsored Program Leadership (20%)

• Participate in strategic planning for OSP related to industry and other outside entity partnerships in areas that involve contracting expertise.

• Risk analysis of various compliance areas that arise related to research efforts and contract terms, including intellectual property, academic freedom, data use and transfer, human subject research, and foreign funding.

• Work closely with other UW offices including but not limited to CoMotion,Corporate & Foundation Relations, Office of Research, Clinical Trial Office, and Human Subjects Division in order to enhance contract practices, build relationships with corporate sponsors, and enhance customer service.

• Support Director in contributing expertise on matters with broader implications to the University mission.

• Participate in various professional organizations as a UW representative to enhance UW’s overall expertise in sponsored program contracting.

• Assess ongoing sponsor, state, national and international efforts or regulations leading to increased complexity within the contracting area, to inform OSP on training and support to facilitate research efforts.

• Serve as back-up to Director in the arena of escalated contract negotiation decisions.

• Participate in organizational and operational decision-making, as a member of the Leadership team in OSP.

Contracts Intake, Review, Negotiation and Handling Oversight - Officewide (30%)

• Work with other Leadership and Management team members to ensure process improvement and efficiency methods and standards are applied to contracts processes and operations within the office.

• Oversee the creation, improvement and maintenance of office agreement templates, agreement checklists, and clause management, with assistance from Team Lead and team members, as appropriate.

• Coordinate with Managers to advise and troubleshoot on negotiation matters for all OSP Team members.

• Review, recommend and assist in identifying or developing professional development opportunities for all OSP Team members in the arena of federal and non-federal contract review, negotiation, and handling, and related compliance topics.

Contracts Team Oversight (30%)

• Enhance OSP’s service to the research community through building specialized expertise of contracts team members.

• Oversee workflow and work distribution methods on Contracts Team, with delegation to Team Lead as appropriate.

• Oversee team consistency with officewide processes and policy, with delegation to Team Lead as appropriate.

• Identify learning needs for Contract team members and work closely with Learning Manager to initiate training efforts.

• Troubleshoot escalated contract handling and negotiation issues.

• Handle all personnel related matters with Contracts Team members, including performance assessment, management, onboarding, off-boarding, and coordination on training areas.

Strategic Agreement Oversight and Negotiation (20%)

• Participate in work groups and institutional committees related to supporting the industrial sponsored program portfolio or related contracting or risk assessment evaluation.

• Provide expertise and negotiation oversight of strategic agreements, including master agreements, consortium agreements, multi-party agreements, and other complex funding and unfunded collaboration arrangements that require a high level of expertise in various compliance and legal areas.

• Serve as signature authority/authorized official up to and including Strategic Agreements, with delegation from Director.

Lead Responsibilities

This position provides leadership to the Contracts Team, a specialized team that handles industry agreements, including clinical trial agreements, complex or nonstandard agreement types, unfunded agreements related to research and other sponsored activity, such as data transfer and use agreements, confidentiality agreements, master agreements, and other contract types. This team also handles federal contracts and Other Transaction Authority awards.

Supervisory Responsibilities

Oversees Contracts team to ensure workflow, enhance contract handing, provide personnel support, including performance assessment, management, onboarding, off-boarding, and coordination on training areas.


• Professional degree in law, business administration, or public administration and 10 years in related field.

• Minimum of 6 years of increasingly responsible management and supervisory experience in a research administration environment or related legal environment.

• Excellent written and verbal communication skills.

• Strong interpersonal and customer service skills, including effective communication with sponsors at multiple levels.

• A demonstrated capacity to work with and within a diverse community.

• Experience with electronic research administration and management tools.

• Knowledge of the federal acquisition process and the Federal Acquisition Regulations (FAR) and its supplements. Knowledge of federal Other Transaction Authority agreements.

• Strong understanding of compliance requirements and roles and responsibilities in a university context.

• Experience with or strong understanding of, copyright law, publication policy, intellectual property rights, and data ownership.

• Knowledge of sponsor types and the differences in sponsor requirements.

• Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve.

• Ability to interpret, explain and apply complicated rules, regulations and policies.


This position requires the ability to meet strict deadlines by sponsors, which may require working beyond normal hours including evenings and/or weekends.

This position is eligible for 100% remote work.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability

, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or


Governor Inslee's Proclamation 21-14.2

requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage

for information about the medical or religious exemption process for final candidates.

Company info

University of Washington, Bothell
Website :

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